Latin American Festival

Non-Profit Information Booth Interest Form

This is an interest form, not a confirmation of booth space. By submitting this form, you acknowledge and accept the following terms, policies, procedures, and conditions as they apply. If accepted as a vendor, terms will accompany the forthcoming vendor contract. The CCPRC vendor selection committee will evaluate all interest forms using a point system. Charleston County Park & Recreation Commission is a county tax supported agency, and in the interest of supporting local businesses, considerations will be given to those vendors located within Charleston County.

Contact Details

Business/Organization Name*:

First Name*:

Last Name*:

Email*:

Is it okay to contact you via email?:

Yes No

Address 1*:

Address 2:

City*:

State:

Zip*:

Business Phone*:

Cell Phone:

Home Phone:

Fax:

Website Address:

Federal EIN Number (Tax ID):

Non-Profit Vendor Information

How will your organization benefit from having a booth space at this event?*:

Nonprofit vendors must provide a free, interactive children's activity at their booth. Please describe the activity you will offer.*:

hidden label

Booth/Unit Type

Other
Open Display
Trailer
Tent

Booth/Unit Dimensions*:

Photo of Booth/Unit*:

Policies & Procedures

Vendor Fees: If approved as a vendor, the vendor fee is due no later than 10 days after acceptance is announced.

In order to ensure that our event runs smoothly, please carefully review the following:

Time Requirements*:

Yes No

Vendors must be open and ready to sell items one hour prior to the start of the event. Under no circumstance will vendors be allowed to close until the event ends. Vendors must have all equipment off the meadow and out of the park by 90 minutes after the event end time. A violation of these rules is grounds for exclusion from participation at future CCPRC events.

Selecting "yes" indicates your agreement.

Booth/Space Requirements*:

Yes No

Vendors are required to anchor their tent by using stakes, weights, or canopy tie-downs. Booth space will be arranged by CCPRC staff to offer consumers and vendors the best possible presentation. Vendors must limit any resale display structures and items to the confines of the designated booth space (items must not encroach into other booth spaces or in front of your designated booth.) This also includes audio/visual, multimedia devices, etc.

Selecting "yes" indicates your agreement.

Alcohol Rules*:

Yes No

The sale of alcoholic beverages is strictly prohibited. Consumption of alcoholic beverages by vendors at their booth is prohibited.

Selecting "yes" indicates your agreement.

Power*:

Yes No

Power is not available, and all vendors must be self-sufficient. If using a generator, it must be a quiet model. If it is not, efforts must be made to suppress the noise (i.e. putting plywood around it).

Selecting "yes" indicates your agreement.

Professionalism*:

Yes No

Vendors are expected to conduct themselves and present their booth space in a professional manner at all times. Event staff will conduct on-site vendor evaluations that will be used as criteria for future event selection consideration. On-site security will be provided to assist you if any problems with patrons arise. Any vendor that fails to behave in an acceptable manner may be asked to leave the event without a refund.

Selecting "yes" indicates your agreement.

Indemnification*:

Yes No

By agreeing to be a vendor, you agree to hold CCPRC harmless for any claims by you, or any actions brought against you, and to indemnify CCPRC for any costs, expenses, attorney fees, etc. which arise from any actions, errors, omissions, or negligence on the part of you, your staff or your agents while performing services under this agreement.

Selecting "yes" indicates your agreement.

Returned Checks*:

Yes No

Charleston County Park & Recreation Commission charges $35 for all returned checks due to insufficient funds.

Selecting "yes" indicates your agreement.

Subleasing*:

Yes No

Vendors may not sublease, assign, or apportion their space. No more than 1 vendor may exhibit in a single space without the written permission of Charleston County Park & Recreation Commission.

Selecting "yes" indicates your agreement.

Parking*:

Yes No

Vendors must park all vehicles and trailers in the Charleston County Park & Recreation Commission staff designated parking area.

Selecting "yes" indicates your agreement.

Staff Guideline Acknowledgement*:

Yes No

Vendors ensure that all staff working the booth space will be made aware of, and will abide, by these guidelines.

Selecting "yes" indicates your agreement.

Vendor Cancellation/Refund Policy*:

Yes No

Charleston County Parks & Recreation Commission (CCPRC) events occur rain or shine. Vendors will receive a full refund if the event is canceled by CCPRC prior to the event start time and is not rescheduled. Vendors withdrawing prior to the event will receive a 50% refund. All vendor withdrawals must be received during regular business hours. Please call (843)795-4386 between 8:30 a.m. and 5:00 p.m. Monday through Saturday.

Selecting "yes" indicates your agreement.

CCPRC Procurement Guidelines For Wildlife & Wildlife Derived Products Acknowledgment:

Vendors ensure that all of their resale items adhere to the following:

Wild Animal Derived Products*:

Yes No

No animal derived products taken from wildlife resources will be allowed. This includes, but is not limited to, sand dollars, starfish, crabs, sea urchins, and sea shells. Bee products and feathers are allowed.

Selecting "yes" indicates your agreement.

Wild Plant Derived Products Other Than Wood*:

Yes No

No products taken from living wild plants, with the exception of sweetgrass, will be allowed. If an item can normally be obtained only by taking it from a living wild plant, the item will be assumed to have been taken from a living and not a dead plant. Wild plant derived products such as pine needles, sweetgum seed balls, magnolia seed pods or other similar items, are allowed because they can only reasonably be collected after the plant part has fallen from the tree. Wood products made from widely available lumber derived from commercial timbering operations or any wood supplied by a certified sustainable forest operation will be allowed.

Selecting "yes" indicates your agreement.

Special Cases*:

Yes No

CCPRC may allow specific animal and plant products taken from “wildlife farming” or timbering operations if the vendor can provide a certification from the farm or timber company from which these items were taken. A signed letter from an appropriate staff member on official letterhead will suffice as certification. Cypress knees taken from a cypress timbering operation or deer antlers taken from a commercial deer farming operation are two examples.

Selecting "yes" indicates your agreement.

Privacy Policy & Application Submission

I agree to the Privacy Policy*:

Yes No

Application Submission Guidelines*:

Yes No

By submitting this interest form, you are agreeing that you have read and understand the policies explained in this interest form, and realize that this is just an interest form not a confirmation of booth space. The committee will evaluate each event separately. Please note that acceptance as a vendor this calendar year does not guarantee acceptance for future years or other events. Booth space will be reserved upon written confirmation from event coordinator. If accepted to participate as a vendor, I agree to abide by all policies and procedures.

Selecting "yes" indicates your agreement.

* Indicates a required field.

Submit Reset