Latin American Festival

Food Vendor Interest Form

This is an interest form, not a confirmation of booth space. By submitting this form, you acknowledge and accept the following terms, policies, procedures, and conditions as they apply. If accepted, the vendor will be notified by email. The Charleston County Park & Recreation Commission (CCPRC) vendor selection committee will evaluate all interest forms using a point system. To make each event more enjoyable for all vendors, we will make every effort to ensure that vendors selling similar items will be kept to a minimum. CCPRC is a county tax supported agency, and in the interest of supporting local businesses, considerations will be given to those vendors located within Charleston County.

Attention!

Before completing this application, you need the following items:

Your City of North Charleston Approved Mobile Food Vendor Permit Number
Your City of North Charleston Business License
Photos of your booth, cart, or food truck
Proof of Insurance
Proposed menu items and cost per item

City of North Charleston Business License & Mobile Food Permit Number

The City of North Charleston requires a business license and a Mobile Food Vendor Application for Fire Permit. Your application will not be processed without proof of both.

City of North Charleston Business License:

City of North Charleston Mobile Food Permit Number:

Contact Details

Business/Organization Name*:

First Name*:

Last Name*:

Email*:

Is it okay to contact you via email?:

Yes No

Address 1*:

Address 2:

City*:

State:

Zip*:

Business Phone*:

Cell Phone:

Home Phone:

Fax:

Website Address:

Federal EIN Number (Tax ID):

Proof of Insurance*:

Vendor Items

Environmentally Acceptable Packaging/Products

In accordance with Charleston County Parks' core values and local and county ordinances, vendors are required to eliminate use of single-use plastic carryout containers, merchandise bags, food packaging items, and Styrofoam.

Food/Concession Menu Items

A vendor menu is not an acceptable substitute for the completion of this form. Please list the menu items you plan to sell during this event and pricing. You will receive a lower score on your evaluation if this information is not included.

Vendor Fees

If approved, the vendor fee is due no later than 10 days after acceptance is announced. Vendor booth dimensions will be measured onsite for accuracy. Additional fees will be applied if dimensions are larger than what is indicated on the vendor application.

Proposed Menu & Pricing*:

Describe the items you wish to sell, and include the size/portion and price per item (e.g. Hamburgers and Fries; Regular and Large; $4 and $3).

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Booth/Unit Type

Push Cart
Food Truck
Other
Open Display
Trailer
Tent

Photo of Booth/Unit*:

Booth/Unit Dimensions*:

Policies & Procedures

In order to ensure that our event runs smoothly, please carefully review the following:

South Carolina Department of Agriculture Retail Food Safety Division (SCDA) Inspection*:

Yes No

Accepted vendors need to follow SCDA food service guidelines that will provide instructions for serving food at special events. On the day of the event, all vendors may be subject to a SCDA inspection conducted by SCDA. Vendors will not be allowed to participate and will forfeit their payment unless all SCDA guidelines are met. More information can be found on the SCDA website.

Selecting "yes" indicates your agreement.

Beverage Sales*:

Yes No

The sale of soft drinks is permitted, but it can only be Pepsi products. If you sell bottled water, it must be Aquafina brand.

Selecting "yes" indicates your agreement.

Event Resale Guidelines*:

Yes No

All vendors must be prepared to process payments independently (cash, credit/debit, PayPal, Venmo, etc.) and must pay relevant state or local taxes for the sale of merchandise during the event.

Selecting "yes" indicates your agreement.

Time Requirements*:

Yes No

Vendors must be open and ready to sell items one hour prior to the start of the event. Under no circumstance will vendors be allowed to close until the event ends. Vendors must have all equipment off the meadow and out of the park by 90 minutes after the event end time. A violation of these rules is grounds for exclusion from participation at future CCPRC events.

Selecting "yes" indicates your agreement.

Booth/Space Requirements*:

Yes No

Vendors are required to anchor their tent by using stakes, weights, or canopy tie-downs. Booth space will be arranged by CCPRC staff to offer consumers and vendors the best possible presentation. Vendors must limit any resale display structures and items to the confines of the designated booth space (items must not encroach into other booth spaces or in front of your designated booth.) This also includes audio/visual, multimedia devices, etc.

Selecting "yes" indicates your agreement.

Alcohol Rules*:

Yes No

The sale of alcoholic beverages is strictly prohibited. Consumption of alcoholic beverages by vendors at their booth is prohibited.

Selecting "yes" indicates your agreement.

Power*:

Yes No

Power is not available, and all vendors must be self-sufficient. If using a generator, it must be a quiet model. If it is not, efforts must be made to suppress the noise (i.e. putting plywood around it).

Selecting "yes" indicates your agreement.

Professionalism*:

Yes No

Vendors are expected to conduct themselves and present their booth space in a professional manner at all times. Event staff will conduct on-site vendor evaluations that will be used as criteria for future event selection consideration. On-site security will be provided to assist you if any problems with patrons arise. Any vendor that fails to behave in an acceptable manner may be asked to leave the event without a refund.

Selecting "yes" indicates your agreement.

Indemnification*:

Yes No

By agreeing to be a vendor, you agree to hold CCPRC harmless for any claims by you, or any actions brought against you, and to indemnify CCPRC for any costs, expenses, attorney fees, etc. which arise from any actions, errors, omissions, or negligence on the part of you, your staff or your agents while performing services under this agreement.

Selecting "yes" indicates your agreement.

Resale Items List*:

Yes No

CCPRC will make every effort to ensure that vendors selling similar items will be kept to a minimum. If accepted as a vendor, only your proposed menu items can be sold at the event. Any changes to your menu will need approval from the vendor selection committee.

Selecting "yes" indicates your agreement.

Permitting & Licensing*:

Yes No

Vendors are responsible for obtaining all necessary business licenses and permits.

Selecting "yes" indicates your agreement.

Proof of Insurance*:

Yes No

If accepted, vendors must provide a copy of their Certificate of Insurance for the event with a minimum liability coverage of $1,000,000 naming “Charleston County Park and Recreation Commission, 861 Riverland Drive, Charleston, SC 29412” as additional insured.

Selecting "yes" indicates your agreement.

Returned Checks*:

Yes No

Charleston County Park & Recreation Commission charges $35 for all returned checks due to insufficient funds.

Selecting "yes" indicates your agreement.

Subleasing*:

Yes No

Vendors may not sublease, assign, or apportion their space. No more than 1 vendor may exhibit in a single space without the written permission of Charleston County Park & Recreation Commission.

Selecting "yes" indicates your agreement.

Parking*:

Yes No

Vendors must park all vehicles and trailers in the Charleston County Park & Recreation Commission staff designated parking area.

Selecting "yes" indicates your agreement.

Staff Guideline Acknowledgement*:

Yes No

Vendors ensure that all staff working the booth space will be made aware of, and will abide, by these guidelines.

Selecting "yes" indicates your agreement.

Vendor Cancellation/Refund Policy*:

Yes No

CCPRC events occur rain or shine. Vendors will receive a full refund if the event is canceled by CCPRC prior to the event start time and is not rescheduled. Vendors withdrawing prior to the event will receive a 50% refund. All vendor withdrawals must be received during regular business hours. Please call (843)795-4386 between 8:30 a.m. and 5:00 p.m. Monday through Saturday

Selecting "yes" indicates your agreement.

Privacy Policy & Application Submission

I agree to the Privacy Policy*:

Yes No

Application Submission Guidelines*:

Yes No

By submitting this interest form, you are agreeing that you have read and understand the policies explained in this interest form, and realize that this is just an interest form not a confirmation of booth space. By submitting this interest form, you are agreeing that you have read and understand the policies explained in this interest form, and realize that this is just an interest form not a confirmation of booth space. The committee will evaluate each event separately. Please note that acceptance as a vendor this calendar year does not guarantee acceptance for future years or other events. Booth space will be reserved upon written confirmation from event coordinator. If accepted to participate as a vendor, I agree to abide by all policies and procedures.

Selecting "yes" indicates your agreement.

* Indicates a required field.

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