We are currently accepting food vendors for the Charleston Outdoor Festival, April 21-22, 2018 at James Island County Park. The vendor fee for this event is $75 per day.
Before completing this application, you need the following items:
1. Photos of your booth, cart, or food truck
2. Proof of Insurance
3. Proposed menu items and cost per item
INTEREST FORMS MUST BE SUBMITTED AT LEAST 45 DAYS PRIOR TO THE EVENT TO BE CONSIDERED.
Describe the items you wish to sell, and include the size/portion and price per item.
Interest forms must be submitted at least 45 days prior to the event.
You will be required to submit a certificate of insurance indicating you are insured with a minimum $1,000,000 public liability and comprehensive general liability policy, including product liability.
On the day of the event, all vendors will be subject to a DHEC inspection conducted by event staff. Vendors will not be allowed to participate unless all DHEC guidelines are met and will forfeit their payment for space. If accepted to the event, you will receive a DHEC food service booklet that will provide instructions for serving food at special events.
Vendors must be open and ready 30 minutes prior to the start of the event. Under no circumstance will vendors be allowed to close until the event end time. Vendors must be set up for the entirety of the event. A violation of these rules is grounds for exclusion from participation at other CCPRC events.
The sale of alcoholic and carbonated beverages is strictly prohibited. Consumption of alcoholic beverages by vendors at their booth is prohibited.
Power is not available, and all vendors must be self-sufficient. If using a generator, it must be a quiet model. If it is not, efforts must be made to deaden the noise (i.e. putting plywood around it).
Vendors are expected to conduct themselves in a professional manner at all times. Security will be provided to assist you on site if any problems with patrons arise. Any vendor that fails to behave in an acceptable manner may be asked to leave the event without a refund.
By agreeing to be a vendor, you agree to hold CCPRC harmless for any claims by you, or any actions brought against you, and to indemnify CCPRC for any costs, expenses, attorney fees, etc. which arise from any actions, errors, omissions, or negligence on the part of you, your staff or your agents while performing services under this agreement.
A vendor menu is not an acceptable substitute for the completion of this form. Approved items will be indicated in the confirmation packet. To make each event more enjoyable for all vendors, CCPRC will make every effort to ensure that vendors selling similar items will be kept to a minimum.
Vendors are responsible for obtaining all necessary business licenses, and collecting and paying any relevant state or local taxes for the sales of merchandise during the event(s).
CCPRC charges $25 for all checks returned due to insufficient funds.
If selected, all payments are non-refundable. If payment schedule is not met, your desired vendor space will not be guaranteed.
Vendors may not sublease, assign, or apportion their space. No more than one vendor may exhibit in a single space without the written permission of Charleston County Park & Recreation Commission.
Vendors must park all vehicles and trailers in the CCPRC staff designated parking area.
Booth space will be arranged by CCPRC staff to offer consumers and vendors the best possible presentation. Vendors must limit any resale display structures and items to the confines of the designated booth space. This also includes audio/visual, multimedia devices, etc.
Vendor ensure that all staff working the booth space will be made aware of, and will abide, by these guidelines.
There will be no refunds issued to vendors who cancel from the event.
This field is not part of the form submission.
* indicates a required field